Smart Rental Management System for Modern Landlords

About this project

RoyalRentals is an intuitive and powerful Rental Management System designed to automate tenant tracking, rent collection, house status monitoring, invoicing, and communication through SMS and email — all in one dashboard.

Managing rental properties manually can be time-consuming, prone to errors, and stressful — especially when dealing with multiple tenants, delayed payments, and maintenance requests. That’s where RoyalRentals, our advanced Rental Management System, comes in.

Built for landlords, property managers, and real estate firms, RoyalRentals centralizes all rental activities into one clean and easy-to-navigate dashboard.

🏠 Key Features

✅ Tenant Management

• Add and manage tenant details, including contact info, house assigned, payment history, and balance status.

• Track recent tenants, fined tenants, and tenants with balances.

• Visual breakdown of tenants who have paid vs. those in arrears.

✅ House & Property Analytics

• Total Houses: 6

• Vacant Houses: 1 (with a 20% vacancy rate)

• Track faulty or under-maintenance houses.

• View house allocation, occupancy trends, and income per property.

✅ Rent Collection

• View rent payment summary by month, including:

  • Rent collected

  • Expected rent

  • Balance due

  • Payment status (e.g., Not Paid, Fully Paid)

✅ Real-Time Dashboard Highlights

• Total Rent Collected: Ksh. 0 (for unpaid months)

• Total Expected Rent: Ksh. 26,000 per month

• Monthly Profit (based on March data): Ksh. 40,000

• Total Unpaid Balances: Ksh. 26,000

✅ Invoicing & Receipts

• Automatically generate and send invoices for rent and utilities.

• Download or print receipts for tenants.

• Track outstanding bills and expenses.

✅ Communication (Email & SMS)

• Instantly notify tenants via email or SMS for:

  • Due rent reminders

  • Late payment penalties

  • Announcements and maintenance schedules

✅ Calendar & To-Do Integration

• Built-in calendar to manage inspections, repairs, and meetings.

• Personal to-do list with options like “Check this website” and more.

📊 Analytics & Reporting

• Visual representation of rent collection trends.

• Compare expected vs. collected rent over time.

• Know your cash flow, arrears, and profitability in one glance.

📍 Who Can Use RoyalRentals?

• Landlords with multiple units or houses

• Property managers handling rental portfolios

• Real estate companies offering property management services